Student Records Co-ordinator- Sandton Campus - N/A09673
Applications accepted until:
Number of Openings

Campus/Business Unit:

Varsity College Sandton

Direct Reporting Line:

Vice Principal : Finance

Job Purpose:

Varsity College, an educational brand of The Independent Institute of Education (Pty) Ltd is a registered higher education institution.

Duties and Responsibilities:                                                                                                   

Student Registration Administration                                                                                                 

  • Plans and oversees the registration process            
  • Quality assures all student registration contracts and supporting documentation 
  • Creates and maintains all student files
  • Captures and registers students on SAM
  • Maintains a record of all bursaries awarded            
  • Processes all changes in terms of the course and financial changes                                    

Registration Assistants Recruitment and Training                                                                                                     

  • Utilises the Career Centre and general campus communication mediums to advertise part time positions for Registration Assistants required during the Registration period                                    
  • Interviews candidates and appoints successful candidates                        
  • Trains Registration Assistants
  • Tracks and monitors team progress

Student Life Cycle Administration                                                                                                      

  • Processes all incoming and outgoing transfers including academic records and finance credits                                   
  • De-registers students and communicates proof of de-registration of modules to them                                               
  • Processes additional modules upon request            
  • Processes change of program
  • Processes cancellations of programme
  • Drafts the outcome letter for cancellations and together with supporting documentation forwards to finance to effect cancellations

Maintenance of a Filing System                                                                                                          

  • Ensures all necessary documentation is filed and scanned onto SAM                                                
  • Regularly updates student's manual files
  • Ensures files are kept for a period of 2 years before archiving                                    

Provision of Office Support for Finance                                                                                                          

  • Relieves the cashier during periods of absence            
  • Receives and receipts payments for fees
  • Assists in addressing finance queries
  • Redirects complex queries for the relevant person


  • Interpersonal and communications skills
  • Problem solving skills
  • Best suited to a friendly, organised person who works accurately and is able to handle pressure
  • Coaching and mentoring skills
  • Time management skills



  • Minimum of Matric.  Advanced Certificate/ Diploma/ Occupational Certificate Level 6 in Administration advantageous.

Work Experience:

  • Minimum of 3 years administration experience. 

Working Conditions:

  • EE/AA position