Academic Operations Administrator- Westville Campus - N/A08123
Applications accepted until:
Number of Openings

Campus/Business Unit:

Varsity College Westville

Direct Reporting Line:

Vice Principal- Operations

Job Purpose:

Varsity College, an educational brand of The Independent Institute of Education (Pty) Ltd, is a registered private higher education institution.
The Westville campus has a vacancy for an Academic Operations Administrator.
The Academic Operations Administrator forms part of the academic operations team on site consisting of the Vice Principal Operations, Academic Operations Co-ordinator and Assessment Officer. The Academic Operations Administrator duties include:

Student Attendance:
€¢ Data Captures timetables, attendance and marks
€¢ Prints registers and prepares the distribution of attendance reports
€¢Student Assessments:
€¢ Ensures assignments are submitted on time
€¢ Flags and penalises late assignments
€¢ Liaise with lecturers regarding marking of scripts
€¢ Tracks assessments being returned from lecturers
€¢ Captures student marks on to the system for academic management
€¢ Assists in the preparation of moderation
€¢ Completes the activity log
Student Support:
€¢ Assists students and parents with academic queries
€¢ Captures communication with students on SAM
€¢ Communicates all academic operational changes to lecturers and students
€¢ Assists the Academic Operations Co-ordinator with implementing the course criteria on timetables and development and distribution of all academic reports
€¢ Manages the issuing and stock taking of academic material
Student Administration:
€¢ Distributes programme material
€¢ Co-ordinates all lecturer information for analysis
€¢ Minute taking for synergy meetings
€¢ Data capturing for lecturer reviews
€¢ Performs classroom checks
€¢ Academic reception duty when scheduled


€¢ Interpersonal and communications skills
€¢ Computer skills advantageous
€¢ Best suited to a friendly, organised person who works accurately and is able to handle pressure
€¢ Best suited to a systematic person with an eye for detail
€¢ Excellent organisational and administration skills


€¢ Minimum of Higher Certificate/ Occupational Certificate in Administration. Diploma or advanced qualification advantageous

Work Experience:

  • Minimum of 2 year in administration

Working Conditions:

€¢ Please note that this is an entry level/junior administrator role.