Academic Operations Administrator (Pietermaritzburg Campus) - N/A07454
Applications accepted until:
Number of Openings

Campus/Business Unit:

Varsity College Pietermaritzburg

Direct Reporting Line:

Senior Deputy Principal

Job Purpose:

Varsity College, an educational brand of The Independent Institute of Education (Pty) Ltd, is a registered private higher education institution.

The Pietermaritzburg  campus has a vacancy for an Academic Operations Administrator.

The Academic Operations Administrator forms part of the academic operations team on site consisting of the Vice Principal Operations and Academic Operations Co-ordinator. The Academic Operations Administrator duties include:

Student Attendance:                                                                                                                                    

  • Data Captures timetables, attendance and marks                                
  • Prints registers and prepares the distribution of attendance reports                                                                
  • Prepares assessments and stores for safekeeping                                
  • Process assignment submission
  • Liaise with lecturers regarding marking of scripts                                

Student Assessments:                                                                                                                                  

  • Ensures assignments are submitted on time                
  • Flags and penalises late assignments
  • Tracks assessments
  • Completes the activity log                                                                                

Student Support:                                                                                                                                            

  • Assists students and parents with academic queries                                
  • Captures communication with students on SAM                                
  • Communicates all academic operational changes to lecturers and students                                                                                
  • Assists the Academic Operations Co-ordinator with implementing the course criteria on timetables and development and distribution of all academic reports                                
  • Manage the programme assessment schedule                
  • Manages the issuing and stock taking of academic material                                                

Student Administration:                                                                                                                                             

  • Distributes programme material
  • Co-ordinates all lecturer information for analysis                                
  • Minute taking for synergy meetings
  • Data capturing for lecturer reviews
  • Performs classroom checks
  • Academic reception duty when scheduled


  • Interpersonal and communications skills                
  • Computer skills advantageous
  • Best suited to a friendly, organised person who works accurately and is able to handle pressure                                                                            
  • Best suited to a systematic person with an eye for detail                                                
  • Excellent organisational and administration skills                              


  • Minimum of Higher Certificate/ Occupational Certificate in Administration. Diploma or advanced qualification advantageous                                                                                                                                                                                                                  

Work Experience:

  • Minimum of 2 year in administration